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Collaboration platforms: Atlassian Confluence vs. Notion Team

Quick Verdict

Both Atlassian Confluence and Notion Team are powerful collaboration tools with distinct strengths. Confluence is well-suited for organizations deeply integrated with the Atlassian ecosystem and requiring structured content management and advanced access control. Notion Team excels in providing a user-friendly, highly customizable workspace ideal for teams prioritizing flexibility and ease of use. The choice depends on the specific needs, existing tool stack, and user preferences of the team or organization.

Key features – Side-by-Side

AttributeAtlassian ConfluenceNotion Team
Content Organization and StructureOrganizes content into spaces, pages, and hierarchical structures with page trees and labels.Flexible system using pages, databases, and sub-pages with intuitive layout and sidebar organization.
Real-time Collaboration FeaturesSimultaneous editing, Live Docs, and instant visibility of changes.Simultaneous editing, shared workspaces, in-line commenting, and teammate mentions.
Integration with Other ToolsIntegrates with Jira, Trello, Bitbucket, Slack, Google Drive, Microsoft Teams, Zoom, and offers API, Zapier, and Atlassian Marketplace add-ons.Integrates with Slack, Google Workspace, Trello, Jira, GitHub, Google Drive, and more.
Customization and TemplatesCustomizable templates, themes, and layouts.Highly customizable with a drag-and-drop interface; offers pre-built templates and allows custom template creation.
Search FunctionalityPowerful search function with advanced search features and syntax.Includes a search function to quickly find information.
Access Control and PermissionsHierarchy of permissions at global, space, and page levels.Access control features to manage viewing and editing permissions; advanced permissions on premium plans.
Mobile AccessibilityMobile apps for iOS and Android.Mobile app available with real-time updates and task management features.
Version History and RecoveryMaintains a version history of pages.Paid plans offer version history for content recovery; Plus plan (30-day), Business plan (90-day), Enterprise plan (unlimited).
Task Management CapabilitiesTask creation, assignment, and tracking, with integration options for Jira.To-do lists, Kanban boards, calendars, and timelines; task assignment, deadline setting, and progress tracking.
User Interface and Ease of UseCan be challenging for new users; interface may not be intuitive.Minimalist design, approachable for new users, with depth for advanced users.
Pricing and Subscription OptionsPaid plans start at $5.16 per user/month; a free version is available for up to 10 users.$10 per user per month (billed annually) or $12 per user per month (billed monthly). Enterprise plan is custom-priced.
Customer Support and DocumentationProvides documentation, webinars, and tutorials; support is available via email and support tickets.Customer support via email (team@makenotion.com) and help center; community forum and developer documentation.

Overall Comparison

Atlassian Confluence: Starting price at $5.16/user/month, free version available for up to 10 users. Notion Team: Starting price at $10/user/month (billed annually) or $12/user/month (billed monthly).

Pros and Cons

Atlassian Confluence

Pros:
  • Content Organization and Navigation: Structuring content using spaces and pages, facilitating easy navigation with page trees and labels.
  • Real-time Collaboration: Real-time editing, Live Docs, and simultaneous editing by multiple users enhance teamwork.
  • Third-Party Integrations: Integrates with Jira, Trello, Slack, Google Drive, and other tools, offering flexible integration options via API and the Atlassian Marketplace.
  • Customization: Can be customized with templates, themes, and layouts to fit team workflows and branding.
  • Search Functionality: Robust search functionality with advanced search features and syntax helps users quickly find information.
  • Access Control and Permissions: Access control and permission settings manage user access and data security at global, space, and page levels.
  • Mobile Performance: Mobile apps for iOS and Android provide access to documents and collaboration features on the go.
  • Version History: Maintains version history, allowing recovery of previous content versions.
  • Task Management: Task management features include task creation, assignment, and tracking, with integration options for more robust project management with Jira.
Cons:
  • User Interface: The interface can be challenging for new users, requiring time for onboarding.

Notion Team

Pros:
  • Effective content organization with pages, databases, and sub-pages.
  • Robust real-time collaboration features.
  • Integrates with a wide array of third-party tools.
  • Highly customizable to fit specific team workflows.
  • Mobile app for on-the-go collaboration.
  • Task management features for project tracking.
  • Intuitive and user-friendly interface.
Cons:
  • No major disadvantages reported.

User Experiences and Feedback