Both Microsoft OneDrive and Box are robust cloud storage solutions with distinct strengths. OneDrive excels in its seamless integration with the Microsoft ecosystem and user-friendly interface, making it a strong choice for individuals and businesses heavily invested in Microsoft products. Box, on the other hand, offers greater flexibility with its extensive integration capabilities, granular permission controls, and a more generous free storage option, making it suitable for organizations requiring broader compatibility and advanced collaboration features. The choice between the two depends on specific needs, existing software infrastructure, and the level of control required over file sharing and collaboration.
| Attribute | Microsoft OneDrive | Box |
|---|---|---|
| Storage Capacity | 5 GB free, paid plans include 100 GB, 1 TB, and 6 TB. Microsoft 365 subscriptions up to 1 TB per person. Business plans can increase to 5 TB per user, and up to 25 TB per user with support. | Individual plans include a free option with 10 GB storage; Business plans typically offer unlimited storage, but the 'Starter' plan provides 100 GB of storage. |
| File Sharing Capabilities | Share files and folders with view or edit permissions, internally or externally, via email or shareable link. | Share files and folders with anyone, inside or outside your organization, by creating a link or sharing directly from Box. Share files of any size, including zipped folders, large images, and videos. Recipients can preview, edit, comment, send, or download files on any device, with or without a Box account. Seven different permission levels are available. |
| Collaboration Features | Real-time co-authoring, integrates with Microsoft Office applications. | Shared workspace in the cloud for seamless collaboration. Enables real-time co-authoring with features for commenting, task management, and updates. Invite individuals to files or folders for long-term projects, monitoring updates over time. |
| Security Measures | 256-bit AES encryption, two-factor authentication, ransomware detection and recovery, Personal Vault. | Access controls and encryption to protect data. Data is encrypted in transit using TLS 1.3 (or TLS 1.2 if the browser doesn't support 1.3) and at rest using 256-bit AES encryption. Other security features include file-level password protection and access notifications. Administrators can set security policies that affect the entire organization. Compliance certifications including HIPAA, GDPR, FedRAMP, ISO 27001, and more. |
| Integration with Other Apps | Microsoft 365, Microsoft Teams, Microsoft Office apps. | Integrates with over 1,500 SaaS applications. Offers integrations with Microsoft Office 365 and Google Workspace, allowing users to create, edit, and share documents directly from Box. |
| Mobile Accessibility | Mobile apps for Android and iOS, access and share files on the go, automatic photo and video backup. | Mobile apps for iOS and Android, allowing you to access and share files from your desktop, laptop, or mobile device. |
| Version History | Restore previous versions of files (last 25 versions for personal accounts, varies for work/school accounts). | Version control and file recovery features. The number of file versions saved depends on the pricing plan. |
| File Recovery Options | Recover deleted files from recycle bin, Microsoft 365 subscribers can restore entire OneDrive. | Deleted files can be recovered from the Trash within a limited time (typically 30 days). For files permanently deleted from Trash, administrators can contact Box support within 14 days of deletion to attempt recovery. |
| Pricing Plans | Personal plans (Microsoft 365 subscriptions, standalone options like 100 GB for $1.99/month). Business plans start at $5 per user per month. | Various business plans for different company sizes, with monthly or annual billing options. A free individual plan is available with 10 GB storage. Business plans include 'Business Starter' at $5 per user/month, 'Business' at $15 per user/month, 'Business Plus' at $25 per user/month, and 'Enterprise' at $35 per user/month. |
| Synchronization Speed | Synchronizes files to the cloud and across devices, option to keep files in the cloud only. | Automatically syncs changes made to shared files, ensuring everyone has the latest version. |
| User Interface | User-friendly interface for desktop and mobile applications, elegant and intuitive mobile apps. | Aims to provide an intuitive and user-friendly interface for both desktop and mobile applications. |
| Customer Support | Ongoing support available. | Offers customer support, with the level of support varying depending on the pricing plan. The 'Starter' plan includes tech support during local business hours. |
| Security Compliance | Meets industry-standard compliance requirements, including HIPAA, GDPR, and ISO 27001 | Compliance certifications including HIPAA, GDPR, FedRAMP, ISO 27001, and more. |